Writing a clear, simple and easy to understand project proposal requires careful planning and thinking. Here are some steps of how to properly write it and end up with a good document.
Explaining the Project
Explaining the project in details is very important as this is what most proposal readers want to know first. You can provide the summary of the project, the people that would involve in the project, the time frame and other required information. List it all in the Project Information section in a simple manner so later you can explain about it more.
Summarizing the Project
Summarizing the project is very important to help the readers who don’t have enough time reading your proposal, to know what the main point of the project. Since this is just a summary, make sure to make it brief and simple. The summary can also include the background and objectives of the project. State some reasons why the project is needed and what problems can be solved. The objectives can be put in a list using bullets to let the client easily understand them.
In order to write this summary, you should make some questions and answer them. The questions include who will be involved, what you will do, how you will do it, where you will do it, how long it will take, how much it will cost and some other questions that you think are required to be informed to your readers. So even if this part is brief, you don’t want to leave important information.
Describing the Methodology
After summarizing the objectives, you need to explain what approaches that will be used to achieve them. You can list the approaches to make them easier to understand. In this section you will also need to provide the project schedule to list all the tasks completed with the time estimation to complete them. Since you have set the approaches and listed the task, you need to also mention the outcomes of the project that would be beneficial for the client. It may be also important to include the estimation time of when the outcomes would be provided.
Addressing the Risk
Every project has a risk, so you need to show the client that you already prepare the solutions for minimizing the risk. Explain all the risks and address each of them properly will make your proposal more convincing.
Estimating the Cost
Divide the cost estimation depending on different categories to let the client easily understand how the cost will be used. If there are any overhead or additional costs, you should include them too. This part should be very detail since the cost estimation is one of the most important parts of a project proposal.
All the information above is used to write the sections of your proposal, but you can also add more information to suit the type of your proposal. This is not a fixed method in writing a project proposal, but all of them are just some things you need to do to write the proposal.